Quick Reservation on a Vacant Room (PMS > Room Calendar)

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How to Add a Quick Reservation to a Vacant Room (PMS > Room Calendar)

How to Add a Quick Reservation to a Vacant Room (PMS > Room Calendar)

The fastest way to create a reservation in HotelRunner PMS is the Quick Reservation method, performed via the PMS > Front Office > Room Calendar screen.

🧭 Steps to Create a Quick Reservation via the Room Calendar

1. Open the Room Calendar Screen

• Open the PMS > Front Office > Room Calendar screen.
• The vertical axis displays all room numbers, while the horizontal axis shows the dates.

2. Click on the Vacant Cell

• Click on the cell where a vacant room intersects with the desired reservation dates.

3. Select Quick Reservation

• In the popup window, select the Quick Reservation option.

📋 Quick Reservation Screen Fields

• Check-in / Check-out Dates and Times:
  • Enter the dates and optionally the times.
• Guest Count:
  • Specify the number of adults and children.
• Room Type / Rate Type / Stay Type / Cancellation Policy:
  • Select options applicable to the reservation.
• Room Number:
  • The room clicked in the calendar is automatically assigned. You may change it if needed.
• Daily Rate:
  • Enter a manual rate or click the eye icon to copy the calendar rate.
  • If left blank, the system automatically applies the calendar rate.
• Currency:
  • You may select a currency other than the property’s base currency.
• Primary Guest Information:
  • Select a previous guest via the magnifying glass icon or add a new guest.
• Channel, Channel Source, Company Info (Optional):
  • If no channel is selected, the system defaults to the “online” channel.
• Payment:
  • Optional; payments can be entered immediately or processed later.
• Email Confirmation:
  • Check “Send email to guest” to automatically send the reservation confirmation.
• Save:
  • After entering all required information, click Save to create the reservation.

❗ Important: Quick Reservation vs. New Reservation

Export to Sheets

Quick Reservation is ideal for front desk scenarios where occupancy is visible and fast action is required, or for creating manual reservations under managerial control.