How to Manage the Cashier Transactions Screen

1. Transactions Performed with the “Add Transaction” Button

The Add Transaction button allows you to perform folio payment transactions to guest accounts and various cash transactions independent of guest accounts:

• Incoming Payment (Collection): Select Incoming payment as the Transaction type when you receive a payment separately from a room folio. Fill in the fields and Save.
• Expense: Select the Expense option.
  • In the Expense Code section, select the expense items (defined during PMS setup) to process a transaction against your current cash balance.
  • Fill in the other fields and Save the Expense transaction.
• Safe Advance: Select Safe Advance to start your cash operations with a specified cash definition. Fill in the fields and Save.
• Folio Payment: Use this option to enter direct payment for existing reservations. Select the room account from the Reservation section, fill in the remaining fields, and Save.
• Supplier Payment: Use this option to manage payments made to suppliers. Fill in the fields and Save.

2. How to Perform Foreign Currency Buy/Sell Transactions

You can perform currency purchase and sale transactions using the Currency exchange button.

a. Department and Account Selection

• Since Currency exchanges are cash transactions, you must proceed with the Cash option in both the Department and Account sections.

b. Amount Entry

• In the Taken amount section, enter the currency and amount you received.
• In the Given amount section, enter the currency and amount you gave in return for the received currency.

c. Exchange Rate Definition

• The Buy rate and Sell rate set in PMS > Cash Transactions > Currencies will appear automatically in the Exchange rate section.
• If you want to use a different rate, you can manually change the exchange rate in this section.

d. Save the Transaction

• You can optionally write the serial numbers of the foreign currency you received in the Note section to make tracking easier.
• Click the Save button to complete the foreign currency buy/sell transaction.