{"id":1774,"date":"2025-09-29T08:57:18","date_gmt":"2025-09-29T05:57:18","guid":{"rendered":"https:\/\/support.hotelrunner.com\/?p=1774"},"modified":"2026-01-20T14:04:52","modified_gmt":"2026-01-20T11:04:52","slug":"manage-the-cashier-transactions","status":"publish","type":"post","link":"http:\/\/support.hotelrunner.com\/en\/manage-the-cashier-transactions\/","title":{"rendered":"How to manage the cashier transactions"},"content":{"rendered":"
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You can view all payment transactions performed for a selected date range from the Cash Movements field. You can access the Cash Movements area from <\/span>PMS > Cashier > Cashier Transactions<\/b>.<\/span><\/p>\n<\/p>\n <\/div>\n <\/div>\n \n\n\n

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Transactions Performed with the “Add Transaction” Button<\/h3>\n\n\n\n

The Add Transaction<\/strong> button allows you to perform folio payment transactions<\/strong> to guest accounts and various cash transactions independent<\/strong> of guest accounts:<\/p>\n\n\n\n

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  • Incoming Payment (Collection):<\/strong> Select Incoming payment<\/strong> as the Transaction type when you receive a payment separately from a room folio<\/strong>. Fill in the fields and Save<\/strong>.<\/li>\n\n\n\n
  • Expense:<\/strong> Select the Expense<\/strong> option.\n
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    • In the Expense Code<\/strong> section, select the expense items (defined during PMS setup) to process a transaction against your current cash balance.<\/li>\n\n\n\n
    • Fill in the other fields and Save<\/strong> the Expense transaction.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
    • Safe Advance:<\/strong> Select Safe Advance<\/strong> to start your cash operations with a specified cash definition. Fill in the fields and Save<\/strong>.<\/li>\n\n\n\n
    • Folio Payment:<\/strong> Use this option to enter direct payment<\/strong> for existing reservations. Select the room account from the Reservation<\/strong> section, fill in the remaining fields, and Save<\/strong>.<\/li>\n\n\n\n
    • Supplier Payment:<\/strong> Use this option to manage payments made to suppliers. Fill in the fields and Save<\/strong>.<\/li>\n<\/ul>\n\n\n\n
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      <\/div>\n\n\n\n

      How to Perform Foreign Currency Buy\/Sell Transactions<\/h3>\n\n\n\n

      You can perform currency purchase and sale transactions using the Currency exchange<\/strong> button.<\/p>\n\n\n\n

      Department and Account Selection<\/h4>\n\n\n\n
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      • Since Currency exchanges are cash transactions<\/strong>, you must proceed with the Cash<\/strong> option in both the Department<\/strong> and Account<\/strong> sections.<\/li>\n<\/ul>\n\n\n\n

        Amount Entry<\/h4>\n\n\n\n
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        • In the Taken amount<\/strong> section, enter the currency and amount you received<\/strong>.<\/li>\n\n\n\n
        • In the Given amount<\/strong> section, enter the currency and amount you gave<\/strong> in return for the received currency.<\/li>\n<\/ul>\n\n\n\n

          Exchange Rate Definition<\/h4>\n\n\n\n
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          • The Buy rate<\/strong> and Sell rate<\/strong> set in PMS > Cash Transactions > Currencies<\/strong> will appear automatically in the Exchange rate<\/strong> section.<\/li>\n\n\n\n
          • If you want to use a different rate, you can manually change<\/strong> the exchange rate in this section.<\/li>\n<\/ul>\n\n\n\n

            Save the Transaction<\/h4>\n\n\n\n
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            • You can optionally write the serial numbers of the foreign currency you received in the Note<\/strong> section to make tracking easier.<\/li>\n\n\n\n
            • Click the Save<\/strong> button to complete the foreign currency buy\/sell transaction.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"

              Transactions Performed with the “Add Transaction” Button The Add Transaction button allows you to perform folio payment transactions to guest accounts and various cash transactions independent of guest accounts: How to Perform Foreign Currency Buy\/Sell Transactions You can perform currency purchase and sale transactions using the Currency exchange button. Department and Account Selection Amount Entry […]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[108,134],"post_product":[55],"class_list":["post-1774","post","type-post","status-publish","format-standard","hentry","category-pms","category-front-desk","post_product-property-management-system"],"acf":[],"_links":{"self":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1774","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/comments?post=1774"}],"version-history":[{"count":5,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1774\/revisions"}],"predecessor-version":[{"id":3419,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1774\/revisions\/3419"}],"wp:attachment":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/media?parent=1774"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/categories?post=1774"},{"taxonomy":"post_product","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/post_product?post=1774"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}