{"id":1664,"date":"2025-09-28T15:19:12","date_gmt":"2025-09-28T12:19:12","guid":{"rendered":"https:\/\/support.hotelrunner.com\/?p=1664"},"modified":"2026-01-20T14:04:39","modified_gmt":"2026-01-20T11:04:39","slug":"manage-expense-codes","status":"publish","type":"post","link":"http:\/\/support.hotelrunner.com\/en\/manage-expense-codes\/","title":{"rendered":"How to manage expense codes"},"content":{"rendered":"    <div class=\"alert-section abstract\">\n        <div class=\"alert-section-inner\">\n                        <p><p><span style=\"font-weight: 400\">At your property, you can define and manage expense items for various purposes such as payments to suppliers, immediate or routine cash needs, and other expenditures from your master cash register. These items are organized and tracked through the <\/span><b>Expense Codes<\/b><span style=\"font-weight: 400\"> field<\/span><\/p>\n<\/p>\n        <\/div>\n    <\/div>\n    \n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"1439\" height=\"847\" src=\"http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-384.png\" alt=\"\" class=\"wp-image-1665\" srcset=\"http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-384.png 1439w, http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-384-300x177.png 300w, http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-384-1024x603.png 1024w, http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-384-768x452.png 768w\" sizes=\"(max-width: 1439px) 100vw, 1439px\" \/><\/figure>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>You can access the <strong>Expense Codes <\/strong>through <strong>PMS &gt; Setup &gt; Expense Codes<\/strong>.<\/p>\n\n\n\n<p><br>To add a new expense code:<\/p>\n\n\n\n<p>Click the <strong>Add definition<\/strong> button on the <strong>Expense Codes <\/strong>screen, specify the name of the <strong>expense code<\/strong> you will create in the <strong>Name<\/strong> section and complete the process with the <strong>Save <\/strong>button<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n    <div class=\"alert-section tip\">\n        <div class=\"alert-section-inner\">\n                        <p><p>\ud83d\udd14 <strong>Note:<\/strong> <span style=\"font-weight: 400\">In new Expense records that you will perform from <\/span><b>PMS &gt; Cashier &gt; Cashier Transactions <\/b><span style=\"font-weight: 400\">extension, the codes you created in the <\/span><b>Expense Codes<\/b><span style=\"font-weight: 400\"> field will appear in the <\/span><b>Expense code<\/b><span style=\"font-weight: 400\"> selection phase.<\/span><\/p>\n<\/p>\n        <\/div>\n    <\/div>\n    ","protected":false},"excerpt":{"rendered":"<p>You can access the Expense Codes through PMS &gt; Setup &gt; Expense Codes. To add a new expense code: Click the Add definition button on the Expense Codes screen, specify the name of the expense code you will create in the Name section and complete the process with the Save button<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[108,134],"post_product":[55],"class_list":["post-1664","post","type-post","status-publish","format-standard","hentry","category-pms","category-front-desk","post_product-property-management-system"],"acf":[],"_links":{"self":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1664","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/comments?post=1664"}],"version-history":[{"count":3,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1664\/revisions"}],"predecessor-version":[{"id":3427,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1664\/revisions\/3427"}],"wp:attachment":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/media?parent=1664"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/categories?post=1664"},{"taxonomy":"post_product","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/post_product?post=1664"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}