{"id":1588,"date":"2025-09-28T14:21:33","date_gmt":"2025-09-28T11:21:33","guid":{"rendered":"https:\/\/support.hotelrunner.com\/?p=1588"},"modified":"2026-01-20T14:04:29","modified_gmt":"2026-01-20T11:04:29","slug":"manage-the-pms-settings-menu","status":"publish","type":"post","link":"http:\/\/support.hotelrunner.com\/en\/manage-the-pms-settings-menu\/","title":{"rendered":"How to manage the PMS settings menu"},"content":{"rendered":"
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The Settings<\/b> menu in HotelRunner PMS provides a platform for managing configurable options and parameters, enabling you to tailor the system to the specific needs and policies of your property.<\/p>\n<\/p>\n <\/div>\n <\/div>\n \n\n\n


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Access:<\/strong> Access to the Settings menu is achieved by navigating to PMS > Setup > Settings<\/strong>.<\/p>\n\n\n\n

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General Settings<\/strong><\/h4>\n\n\n\n
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  • Cancellation Fee Revenue Account:<\/strong> This field is where the account for revenues from canceled reservations is selected. For effective revenue tracking, it is recommended not to change this field.<\/li>\n\n\n\n
  • Installment Fee Revenue Account:<\/strong> Designates the account where revenue from installment fee differences will be reflected.<\/li>\n\n\n\n
  • Accounting Invoice Group By Default:<\/strong> Customizes how guest expenses are presented on the invoice. The title selected here is displayed as the primary invoice item.<\/li>\n\n\n\n
  • What Notes Should Appear on Voucher:<\/strong> Allows you to specify which notes (guest notes, property notes, etc.) will be showcased on the booking voucher.<\/li>\n<\/ul>\n\n\n\n
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    Currency Settings<\/strong><\/h4>\n\n\n\n
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    • Currency:<\/strong> Indicates the PMS base currency. For properties in Turkey, it must be Turkish Lira<\/strong>. All reports and financial outputs will be in this currency.<\/li>\n\n\n\n
    • PMS Exchange Rate Provider:<\/strong> Designates the source for exchange rates (e.g., Turkish Central Bank, European Central Bank) for both the PMS and Channel Manager.<\/li>\n\n\n\n
    • PMS Currency Change Time:<\/strong> Defines the time when the exchange rates in the PMS module will be updated.<\/li>\n\n\n\n
    • PMS Reservation Exchange Rate Preference:<\/strong> Determines whether the exchange rate for foreign currency reservations is calculated based on the rate on the date of reservation creation<\/strong> or the date of check-in<\/strong>.<\/li>\n<\/ul>\n\n\n\n
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      Night Audit Settings<\/strong><\/h4>\n\n\n\n
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      • System Date Determination Method:<\/strong> Defines how the PMS system date advances.\n
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        • Do not use day close (Real-time date):<\/strong> In this method, the PMS date automatically advances to the next day at 00:00<\/strong>, ignoring any pending operations. This method is not recommended<\/strong> for properties actively using the PMS.<\/li>\n\n\n\n
        • Use day close:<\/strong> In this method, end-of-day processes are managed by users (either manually or automatically), and the settings below become active.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
        • PMS Auto Night Audit:<\/strong> This feature allows the end-of-day process to be automated at a specified time. For it to function correctly, staff must complete all necessary checks (check-ins, check-outs, etc.) before the scheduled time.<\/li>\n\n\n\n
        • PMS Auto Night Audit Time:<\/strong> Designates the time when the automated night audit process will begin.<\/li>\n\n\n\n
        • Auto Night Audit Actions:<\/strong> Defines the actions the system will take if operations (like check-ins or check-outs) are not completed when the auto night audit runs.<\/li>\n<\/ul>\n\n\n\n
          Operation and Condition<\/td>Action to be taken – 1<\/td>Action to be taken – 2<\/td><\/tr><\/thead>
          Day Close Waiting Check-in Operation<\/strong><\/td>Stop day close<\/td>No-show<\/td><\/tr>
          Day Close Waiting Check-out Operation<\/strong><\/td>Stop day close<\/td>Extend stay<\/td><\/tr>
          Day Close Waiting Cashiering Operation<\/strong><\/td>Stop day close<\/td>Autoclose transactions<\/td><\/tr>
          Day Close Waiting Room Move Operation<\/strong><\/td>Stop day close<\/td>Auto cancel transactions<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

          <\/p>\n","protected":false},"excerpt":{"rendered":"

          Access: Access to the Settings menu is achieved by navigating to PMS > Setup > Settings. General Settings Currency Settings Night Audit Settings Operation and Condition Action to be taken – 1 Action to be taken – 2 Day Close Waiting Check-in Operation Stop day close No-show Day Close Waiting Check-out Operation Stop day close […]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[108,132],"post_product":[55],"class_list":["post-1588","post","type-post","status-publish","format-standard","hentry","category-pms","category-setup","post_product-property-management-system"],"acf":[],"_links":{"self":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1588","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/comments?post=1588"}],"version-history":[{"count":4,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1588\/revisions"}],"predecessor-version":[{"id":3434,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1588\/revisions\/3434"}],"wp:attachment":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/media?parent=1588"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/categories?post=1588"},{"taxonomy":"post_product","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/post_product?post=1588"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}