{"id":1445,"date":"2025-09-28T12:55:55","date_gmt":"2025-09-28T09:55:55","guid":{"rendered":"https:\/\/support.hotelrunner.com\/?p=1445"},"modified":"2026-04-14T15:17:25","modified_gmt":"2026-04-14T12:17:25","slug":"add-supplier-payments","status":"publish","type":"post","link":"http:\/\/support.hotelrunner.com\/en\/add-supplier-payments\/","title":{"rendered":"How to add supplier payments via HotelRunner PMS"},"content":{"rendered":"    <div class=\"alert-section abstract\">\n        <div class=\"alert-section-inner\">\n                        <p><p><span style=\"font-weight: 400\">In cases where you make a payment to a supplier individual or institution independent of guest accounts, you can add this payment to the system by clicking the <\/span><b>Add transaction<\/b><span style=\"font-weight: 400\"> button from <\/span><b>PMS &gt; Cashier &gt; Cashier Transactions<\/b><span style=\"font-weight: 400\"> and selecting <\/span><b>Supplier Payment<\/b><span style=\"font-weight: 400\"> as the transaction type.<\/span><\/p>\n<\/p>\n        <\/div>\n    <\/div>\n    \n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"1440\" height=\"848\" src=\"http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-325.png\" alt=\"\" class=\"wp-image-1448\" srcset=\"http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-325.png 1440w, http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-325-300x177.png 300w, http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-325-1024x603.png 1024w, http:\/\/support.hotelrunner.com\/wp-content\/uploads\/2025\/09\/image-325-768x452.png 768w\" sizes=\"(max-width: 1440px) 100vw, 1440px\" \/><\/figure>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Select the Transaction Type<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click the <strong>Add transaction<\/strong> button and select <strong>Supplier Payment<\/strong> as the transaction type.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Identify Department and Account<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the <strong>Department<\/strong> section, select the <strong>Sales Department<\/strong> that the relevant revenue account was linked to during the setup phase.<\/li>\n\n\n\n<li>In the <strong>Account<\/strong> section, select the <strong>payment account<\/strong> belonging to that Sales Department (and linked to the relevant revenue account during setup).<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Enter Amount and Currency<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the <strong>Amount<\/strong> section, select the currency from the drop-down menu (currencies added during setup).<\/li>\n\n\n\n<li>Enter the numeric <strong>amount<\/strong> of the payment in the field next to the currency selector.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Enter Reference and Notes (Optional)<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you have a special <strong>reference number<\/strong> for the payment (e.g., check number, ticket number), enter it in the <strong>Ref#<\/strong> field.<\/li>\n\n\n\n<li>If you want to add an informative or detailed <strong>note<\/strong> about the transaction, use the <strong>Note<\/strong> field.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\">Save the Transaction<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>After entering all necessary information, click the <strong>Save<\/strong> button to complete the process.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Select the Transaction Type Identify Department and Account Enter Amount and Currency Enter Reference and Notes (Optional) Save the Transaction<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[108,134],"post_product":[55],"class_list":["post-1445","post","type-post","status-publish","format-standard","hentry","category-pms","category-front-desk","post_product-property-management-system"],"acf":[],"_links":{"self":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1445","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/comments?post=1445"}],"version-history":[{"count":6,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1445\/revisions"}],"predecessor-version":[{"id":4663,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1445\/revisions\/4663"}],"wp:attachment":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/media?parent=1445"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/categories?post=1445"},{"taxonomy":"post_product","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/post_product?post=1445"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}