{"id":1401,"date":"2025-09-28T12:31:02","date_gmt":"2025-09-28T09:31:02","guid":{"rendered":"https:\/\/support.hotelrunner.com\/?p=1401"},"modified":"2026-01-20T14:04:05","modified_gmt":"2026-01-20T11:04:05","slug":"manage-the-room-calendar-screen","status":"publish","type":"post","link":"http:\/\/support.hotelrunner.com\/en\/manage-the-room-calendar-screen\/","title":{"rendered":"How to manage the room calendar screen"},"content":{"rendered":"
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The Room Calendar<\/b> in HotelRunner PMS allows you to view and manage reservations within a single screen for selected date ranges. This interface enables you to quickly perform actions like changing rooms, checking in, marking No-Shows, and creating new reservations without accessing detailed reservation screens.<\/p>\n<\/p>\n <\/div>\n <\/div>\n \n\n

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\ud83d\udd14 Important:<\/b> For a reservation to appear on the Room Calendar, a room must be assigned to it.<\/p>\n<\/p>\n <\/div>\n <\/div>\n \n\n\n


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 Details:<\/strong>

Access and Screen Layout<\/strong><\/p>\n\n\n\n

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  • Access:<\/strong> You can access this screen via PMS > Front Desk > Room Calendar<\/strong>.<\/li>\n\n\n\n
  • Vertical Axis:<\/strong> Displays room types and their corresponding room numbers. You can click the v<\/code><\/strong> button to hide room numbers.<\/li>\n\n\n\n
  • Horizontal Axis:<\/strong> Shows the selected date range.<\/li>\n\n\n\n
  • General Navigation:<\/strong> Use the Reservations<\/strong> button on the left to switch to the all reservations list, and the Calendar<\/strong> section to select your desired start date.<\/li>\n<\/ul>\n\n\n\n
    <\/div>\n\n\n\n

    Customizing the View and Filtering<\/strong><\/h4>\n\n\n\n
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    • Settings (\u2699\ufe0f<\/code>):<\/strong> Use this button to customize the calendar view.\n
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      • Reservation Status:<\/strong> Change the colors for different reservation statuses.<\/li>\n\n\n\n
      • Calendar Style:<\/strong> Set the view to Compact<\/strong> or Default<\/strong>.<\/li>\n\n\n\n
      • Channel Badge:<\/strong> Toggle the visibility of badges that show a reservation’s source channel.<\/li>\n\n\n\n
      • Show Rates\/Availability\/Occupancy Chart:<\/strong> Toggle the visibility of this data on the calendar.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
      • Filtering by Status:<\/strong> Use the Reservation status<\/strong> filter to display only reservations with a specific status (e.g., Arriving) on the calendar.<\/li>\n\n\n\n
      • Legend:<\/strong> Use the Legend<\/strong> button to access details on what the different colors and icons on the calendar represent.<\/li>\n<\/ul>\n\n\n\n
        <\/div>\n\n\n\n
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        Managing Reservations<\/strong><\/h4>\n\n\n\n

        Drag its edge horizontally to extend the check-out date<\/strong>.<\/p>\n\n\n\n

        Click Actions:<\/strong> When you click on a reservation in the calendar, a menu appears allowing you to:<\/p>\n\n\n\n

        Show:<\/strong> Access the reservation detail screen.<\/p>\n\n\n\n

        Check-in:<\/strong> Complete the check-in process for the guest.<\/p>\n\n\n\n

        No-show:<\/strong> Mark the reservation as a No-Show.<\/p>\n\n\n\n

        Room History:<\/strong> View rooms previously assigned to the reservation.<\/p>\n\n\n\n

        Drag-and-Drop Actions:<\/strong><\/p>\n\n\n\n

        Drag a reservation to a different room to change the room assignment<\/strong>.<\/p>\n\n\n\n

        Drag it to a later date to change the check-in date<\/strong>.<\/p>\n\n\n

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        \ud83d\udd14 Important Note<\/b> For reservations made by online travel agencies (OTAs), date changes should not<\/b> be made on this screen. Changes made here are not communicated to the OTA and can cause discrepancies. This function should only be used for website or manually created reservations.<\/p>\n<\/p>\n <\/div>\n <\/div>\n \n\n\n

        Creating New Reservations<\/strong><\/h4>\n\n\n\n
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        • Using the Button:<\/strong> You can open the new reservation screen by using the Add reservation<\/strong> button on the right.<\/li>\n\n\n\n
        • Quick Reservation:<\/strong> Create a reservation quickly by clicking on an empty space on the grid where your desired room number and date intersect.<\/li>\n<\/ul>\n\n\n\n
          <\/div>\n\n\n\n
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          Color Codes and Indicators<\/strong><\/h4>\n\n\n\n
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          • Dates with No Data:<\/strong> For dates where no data has been entered in the HotelRunner Channel Manager calendar, the Room Calendar will appear yellow<\/strong>.<\/li>\n\n\n\n
          • Agency-Specific Coloring:<\/strong> You can assign different colors to agencies to have their reservations appear in those colors on the Room Calendar.\n
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            • How-To:<\/strong> Navigate to My Property<\/strong> or PMS > Guest Relations > All<\/strong>. Select the agency you want to edit, choose a color from the Color<\/strong> box in the screen that opens, and click Save<\/strong>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"

               Details: Access and Screen Layout Customizing the View and Filtering Managing Reservations Drag its edge horizontally to extend the check-out date. Click Actions: When you click on a reservation in the calendar, a menu appears allowing you to: Show: Access the reservation detail screen. Check-in: Complete the check-in process for the guest. No-show: Mark the […]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[108,134],"post_product":[55],"class_list":["post-1401","post","type-post","status-publish","format-standard","hentry","category-pms","category-front-desk","post_product-property-management-system"],"acf":[],"_links":{"self":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1401","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/comments?post=1401"}],"version-history":[{"count":5,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1401\/revisions"}],"predecessor-version":[{"id":3451,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1401\/revisions\/3451"}],"wp:attachment":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/media?parent=1401"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/categories?post=1401"},{"taxonomy":"post_product","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/post_product?post=1401"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}