{"id":1134,"date":"2025-09-28T09:49:42","date_gmt":"2025-09-28T06:49:42","guid":{"rendered":"https:\/\/support.hotelrunner.com\/?p=1134"},"modified":"2026-01-20T14:03:36","modified_gmt":"2026-01-20T11:03:36","slug":"how-to-define-user-roles","status":"publish","type":"post","link":"http:\/\/support.hotelrunner.com\/en\/how-to-define-user-roles\/","title":{"rendered":"How to define user roles"},"content":{"rendered":"
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In the HotelRunner panel, specific roles can be defined for users, determining their access levels to various areas and functions within the system. Each role consists of a set of permissions that define what features and information a user can access. These permissions are grouped under a role title, restricting the user\u2019s access areas. When creating a new user, an appropriate role is selected and assigned to define their access rights.<\/span><\/p>\n<\/p>\n <\/div>\n <\/div>\n \n\n\n

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Create a New Role<\/h3>\n\n\n\n
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  • Navigate to My Property > Account > Roles<\/strong> to access this screen.<\/li>\n\n\n\n
  • Click the Add role<\/strong> button to create a new role.<\/li>\n<\/ul>\n\n\n\n
    <\/div>\n\n\n\n

    Specify Role Name and Define Permissions<\/h3>\n\n\n\n
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    • In the menu that opens, specify the role name<\/strong>.<\/li>\n\n\n\n
    • Define which areas the user role can access and with what level of permission. Each feature has two permission options:\n
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      • Read Access:<\/strong> Grants the ability to view information only<\/strong>.<\/li>\n\n\n\n
      • Write Access:<\/strong> Grants the ability to modify<\/strong> information.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n
        <\/div>\n\n\n\n

        Set an Action Password (Optional)<\/h3>\n\n\n\n
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        • Optionally, you can set a password<\/strong> in the relevant field, enabling users to perform a specific action by entering this password.<\/li>\n<\/ul>\n\n\n\n
          <\/div>\n\n\n\n

          Save the Role Definition<\/h3>\n\n\n\n
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          • Complete the user role definition by clicking the Save<\/strong> button.<\/li>\n<\/ul>\n\n\n\n
            <\/div>\n\n\n\n

            Assign the Defined Role to a User<\/h3>\n\n\n\n

            (Note: While not in the current text block, the logical next step is:<\/em> After defining the role, assign it to a user by navigating to My Property > Account > Users<\/strong>, selecting the user, changing the Access Type to Restricted Use<\/strong>, and selecting the new role.)<\/em><\/p>\n\n\n\n

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            • After defining a role, assign it to the relevant user by going to the My Property > Account > Users<\/strong> screen.<\/li>\n<\/ul>\n\n\n\n

              Open the relevant user, select Restricted<\/strong> as the access type, and complete the process by selecting the role from the options.<\/p>\n\n\n\n

              <\/div>\n\n\n\n
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              \ud83d\udd14 Note<\/strong>: After these steps, the account will only have access to the features specified in the defined role.<\/span><\/p>\n<\/p>\n <\/div>\n <\/div>\n ","protected":false},"excerpt":{"rendered":"

              Create a New Role Specify Role Name and Define Permissions Set an Action Password (Optional) Save the Role Definition Assign the Defined Role to a User (Note: While not in the current text block, the logical next step is: After defining the role, assign it to a user by navigating to My Property > Account […]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[110,148],"post_product":[50,60],"class_list":["post-1134","post","type-post","status-publish","format-standard","hentry","category-subscriptions-users","category-user-groups-and-users","post_product-channel-manager","post_product-group-hotel-management"],"acf":[],"_links":{"self":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1134","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/comments?post=1134"}],"version-history":[{"count":3,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1134\/revisions"}],"predecessor-version":[{"id":2921,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/posts\/1134\/revisions\/2921"}],"wp:attachment":[{"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/media?parent=1134"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/categories?post=1134"},{"taxonomy":"post_product","embeddable":true,"href":"http:\/\/support.hotelrunner.com\/en\/wp-json\/wp\/v2\/post_product?post=1134"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}